An important part of any business is the numbers, especially the difference between what a product costs you and the price you sell it for. Accurate costing and pricing information is essential, as are the tools to set them quickly.
| Term | Definition |
| Cost | Amount you pay when you order a product from your supplier |
| Default cost | Amount you pay when you order a product from your default supplier |
| Raw cost | Cost of a product in the currency of the supplier you buy it from |
| Cost average | Average cost of the entire quantity of a product you have in stock |
| Pricing level cost | Unique cost you set that is associated with a pricing level |
Costs shown in reports
Costing is an essential factor in sales, commission, and inventory valuation reports. This table shows the types of cost shown on reports.
| Category | Report | Cost shown |
| Sales | Gross Profit | Cost average at time of sale |
| Inventory | All reports except Inventory History Report | Current cost average |
| Inventory history | All reports | Cost and cost average at time of entry |
| Product | General by default supplier | Default cost |
| Commission by profit | All reports | Cost average at time of sale |
Costs shown in Intelligence reports
| Category | Cost shown |
| Products | Cost average at time of sale |
| Quotes | Cost |
| Invoices | Cost average at time of sale |
| Sales | Cost average at time of sale |
| Inventory | Current cost average |
Costs shown in documents
| Document | Cost used |
| Quote | Default cost (pricing level cost will override) |
| Order | Default cost (pricing level cost will override) |
| SRO | Default cost (pricing level cost will override) |
| Invoice | Default cost appears when a product is added, but is replaced by cost average when the invoice is saved. Pricing level cost is overridden if a pricing level is chosen. |
| Purchase order | Cost of the supplier attached to the PO |
| Supplier invoice | Cost from the original purchase order |
Costs in accounting exports
The costs that are included with the files that are exported in OnSite’s accounting exports files are at Tools > Export to MYOB or Tools > Export to QuickBooks.
| File | Cost used |
| Invoices | Cost saved in the invoice |
| Purchases | Cost saved in the Supplier invoice |
| Inventory adjustments | Cost Average or the cost edited during the adjustment |